Skip to main content

Claims & expenses - Everything for your expenses in one place

No more paper receipts, no outstanding claims, and no unclear rules. Your employees can quickly submit their expenses via a mobile app or desktop.

You automatically receive a standardised overview, verify through approval flows, and book directly into your accounting system. Everything in one place, fully compliant with fiscal regulations - and transparent for HR, finance, and team leaders.

Claiming can be so much easier

Quickly arranged, fully transparent

Expense reports are always present, but the process behind them is not always clear. Invoices and receipts come in through various channels, rules differ per team, and the overview quickly becomes lost. This can be more efficient, faster, and clearer for everyone.

  • Declarations come in via email, Excel, or separate tools
  • Receipts are submitted in various ways
  • It's not always clear what can or cannot be claimed
  • Forms lack information or are difficult to verify
  • A lot of time is spent on manual checking and processing

What you gain with Qobee

From submitting an invoice to the final booking: everything runs through a single clear flow. Employees easily claim expenses via mobile or desktop, approvals are automatic, and HR and finance always have insight into the status. No separate receipts, no unclear rules, but a smooth and reliable process that meets tax requirements. Less manual work, fewer questions, more peace of mind and control.

Are you curious about all the functionalities?

Declare wherever and whenever you want

Employees can easily submit their expenses via desktop or mobile. Take a photo of the receipt, fill it in, and send it — all in just a few clicks.

No more individual invoices

All expenses and attachments are stored centrally in Qobee. You always have a complete overview without having to search through emails or folders.

Always according to the rules

Claims are automatically checked against your settings and fiscal legislation. This way, you prevent errors and disputes afterwards.

Smooth approval through fixed flows

Each claim automatically follows the correct approval process, depending on factors such as amount, type, or team. You no longer need to follow up on it.

Insight per employee, team, or period

HR, team leads and finance gain real-time insight into submitted and approved expenses. This helps with budget management and adjustments.

Automatically processed in your accounting

After approval, the expenses are booked into your administration without extra work. Flawless, quick, and fully integrated.

For organizations where employees submit expense claims themselves

Who does Qobee work for

Qobee is designed for organizations where expenses are submitted from various sources: from teams at different locations to colleagues in the field. Think of service providers with many mobile staff, where expenses are incurred daily. You want a clear process: no manual work or unclear rules, but a quick, transparent, and error-free handling. Wherever employees submit expense claims, Qobee provides structure and control for both the submitter and finance and HR departments.

  • Employees submit expense claims themselves
  • Expenses are received via email, paper, or apps

  • Tax regulations are not always followed
  • Finance and HR lack overview or structure
Qobee - Expenses & claims - All your expenses in one place
Claims may seem small, but they often require a lot of research. With Qobee you streamline that process completely. Employees submit their claims via their mobile, you keep track and it is automatically reimbursed. Less hassle for everyone.

Ruud Pessers

Implementation consultant at Qobee

Ready to bring order to your claims?

Do you have questions, want to brainstorm briefly, or simply want to know if Qobee is suitable for you? Then contact us. We are happy to listen, think along, and give honest advice.

Contact usWant to get in touch with us?

Then get in touch and we'll speak soon!