Automatically from invoice to booking
With a full match, Qobee automatically processes the invoice: including posting, approval, and payment proposal. Everything is correct in your administration right away — without any intervention.
Accounting & financial processes - Faster from invoice to payment
Invoices are arriving, but you're spending too much time searching for order details, waiting for approval or substantive checks. Meanwhile, the payment deadlines are approaching, and the pressure on your finance team is increasing.
We help you to structure and streamline that process. You receive, recognize, and process invoices automatically – and only intervene in exceptional cases. This shifts your role from an operational task to a control task, creating more space for strategic work.
We help you to structure and streamline that process. You receive, recognize, and process invoices automatically – and only intervene in exceptional cases. This shifts your role from an operational task to a control task, creating more space for strategic work.
Due to the abundance of tasks, the process has been overwhelmed
Every invoice a quest
Invoices arrive via email, paper, or portals. Someone needs to match them with orders, check the amounts, and ensure they are paid on time. But without a clear structure, tasks quickly pile up. Smart invoice processing requires a smart approach. A process that automatically verifies, links, and approves so you work efficiently and always follow the same structure. This way, you miss no phase within the process you have designed. Important, repetitive tasks are automated and smartly prepared, making task-driven work the standard. Less manual handling, less prone to errors. Only monitoring actions remain.
- Matching with orders requires manual work
- Approvals take longer than you'd like
- Sometimes payments are made without a matching document
- Overview of outstanding obligations is missing
What you gain with Qobee
From invoice to payment. We streamline your entire invoicing process. You process faster, check more thoroughly, and post error-free. Everything automatically flows into your accounting, so your administration is always correct and finance retains control.
Do you want to know which functionalities enable this?
3-way matching without hassle
Invoices are automatically linked to orders and receipt registrations. Deviations are immediately flagged and assigned to the correct individuals. No hassle, just control.
Faster processing with e-invoices and OCR
E-invoices and scanned invoices are automatically recognized and converted into booking proposals. No more manual work, fewer errors, faster processing.
Control over budgets during processing
Qobee checks each invoice against the corresponding budget. This way, you immediately know whether an expense stays within the limits — and you can adjust before things go wrong.
Stock and suppliers linked to invoices
Connect invoices directly with inventory management, catalogs and supplier agreements. This gives you control over consumables and prevents unnecessary orders or duplicate payments.
Reliable figures for reporting and verification
All data from invoice processing flows through to dashboards, overviews, and reports. This provides insight for finance AND helps with planning, control, and audit.
Support for fixed assets and depreciation
You manage fixed assets and depreciation schedules from the same platform. Everything is linked to your invoices and accounting – complete, automatic, and accurate.
For organizations where control is too often retrospective
For whom Qobee works
Qobee is designed for finance teams that process dozens or hundreds of invoices daily from various suppliers, in different formats, through all sorts of channels. Think of healthcare institutions, educational organizations, or service providers with multiple branches or teams. It is for those who want to regain control and establish a comprehensive process.
- Multiple teams or departments process invoices
- Invoices come in through different channels and formats
- There is little control over budgets or commitments
- Discrepancies are only noticed too late
- Too much manual work, too little automation
“Qobee is for organizations where the invoice flow is large and fragmented. Where finance prefers to focus on numbers and strategy rather than checks and corrections. We help them achieve this by bringing grip and control to the entire invoice process.”
Hanne Knaeps
Product owner at Qobee
Painless accounting starts here
Get in touch if you'd like to brainstorm, or browse through our demos and whitepapers. No sales talk, just honest advice on how things can be improved.
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