Smart procurement and finance software from €199 per month

With Qobee you streamline the entire P2P and invoicing process: fewer errors, less manual work, and greater control. You choose a package that suits your organisation – with room for growth and customised solutions.

Even the coffee is more expensive!

Would you like another coffee?

Of course, we don't know how much coffee your department drinks, so we'll leave that calculation up to you. 😉 But we do know that;

You can save an average of 20 days per month with smart purchasing software,
We adopt a fixed price without surprises,
An investment provides great insights to enable faster and smarter optimisation and savings.

Coffee gives you energy for a few hours. We ensure that you save time, control costs, and work smarter with the right insights. Let's take the step towards improved procurement management together. Want to know more?

Get in touch

Why Qobee is more valuable than its cost

For €199 per full user per month, you're not just getting software – you're getting a powerful, reliable solution that streamlines your entire procurement and finance process and provides strategic insight. Here's what you can expect:

Fewer mistakes, more time

Invoices are received, automatically recognized, linked to orders and correctly posted, without finance or purchasing having to follow up continuously. You prevent errors, duplicate payments, and misunderstandings. This way, you save time for work that matters.

Direct insight into expenses

Through dashboards and real-time reporting, you can see exactly what is happening. Who is ordering what? What has already been spent per team or project? Where does something deviate from the agreements? You no longer need to collect anything manually; you just know.

Bookkeeping is always accurate

All data is automatically transferred to your accounting system. No more unpaid invoices lingering, no missing documents or incorrect entries. Your administration is watertight, and you'll notice this during the month-end closing.

Flexible and scalable

Start small, then Qobee adapts. Growing further, working with multiple entities, roles, or locations? Then the platform simply scales with you. You pay for what you use and scale up when you're ready.

One platform for everything

Qobee consolidates your entire procurement and finance chain: requests, approvals, orders, invoices, reporting, integrations, and claims. No separate tools, no data silos – just one central place where everything comes together.

1 Full user and 5 light users

You get 1 full user along with 5 light users. This way, you can get started immediately. But we have much more to offer.

Safe, reliable and well supported

You're working on a platform that runs in the cloud, with a focus on data security, uptime, and ease of use. And if anything happens? Our team is ready to assist you — without ticket barriers or long waiting times.

Good to know...

: A full user is a user who has complete access to all functionalities and modules within the software. A full user is someone who actively uses the software to manage processes, view information, and make decisions. This means that a full user:
Can actively participate in the purchasing process, from order requisitions to invoice approval.
Has access to all core functionalities, such as:
Procurement management (requests, approvals, and order follow-ups)
Supplier and contract management
Warehouse and inventory management
Invoice processing and automatic matching
Real-time reports and analyses
Can manage personal settings and dashboards for a tailored overview.
Can collaborate with colleagues, suppliers, and other stakeholders within the platform.
: For each full user, you receive 5 light users for free. A light user within the software has limited access to the platform and only uses specific functions, aimed at using, viewing, or submitting information, without the ability to fully manage processes. A light user is primarily intended for users who provide input, such as submitting purchase requests or requiring insight.
Submitting purchase requests: A light user can create and submit a procurement request for approval.
Viewing basic insights: Access to limited reports or dashboards to see the status of own requests or approvals.
Viewing invoices and documents: Read-only access to invoices, contracts, or other documents within the system.
Approving tasks: Depending on the role, a light user can approve certain tasks, such as a simple invoice or purchase request.
: The number of users you need depends on how your procurement process is organized:
Centralized procurement: If your procurement processes are fully managed from a single location, you usually only need a few full users. These users manage the requests, approve invoices, and keep an overview of suppliers and budgets. Employees in other departments can, if necessary, make use of light users to submit requests or view information.
Decentralized procurement: In a decentralized organization, where multiple locations or teams handle their own procurement activities, several full users are typically required. Each branch or team can then manage its own process within the same system. Additionally, you can deploy light users for employees who only need limited access, such as submitting requests or viewing contracts.
We are happy to help you determine the optimal number of users, tailored to your specific procurement organization. That way, you only pay for what you need and get maximum value.
: Qobee is easy to implement and use. Our experienced Dutch-speaking consultants will guide you step by step and tailor the setup entirely to your organisation. Thanks to the intuitive interface, everyone can quickly get started with the software, while seamless integrations with existing systems such as ERP ensure a smooth transition. We offer training and support from Dutch-speaking experts, so your team quickly becomes familiar with the system. In a short time, you will be operational and benefit from more efficient processes, time savings, and cost control.
: Yes, in addition to our standard package of €199 per full user per month, we also offer custom solutions for complex organisations. Because we develop our software ourselves, we can tailor it entirely to your specific needs. For organisations with multiple international branches or unique procurement processes, we create a custom plan that seamlessly fits your structure and workflows. Contact us to discuss the possibilities and collaboratively design a suitable solution.