What if your P2P software was as accessible as bol.com?

‘Please spend 5 percent less than the previous year.’ If you are responsible for procurement and prepare the budget annually, such questions are probably not unfamiliar. Yearly, you are asked to spend less, streamline ordering requests, and be more cost-effective than the previous year. Quite a challenge… and there you are. You start reviewing contracts, pressuring suppliers, refusing or cutting back on purchase requests where possible. Frustrated, you realise that you often lack complete transparency and control over the entire procurement budget.

Maverick Buying, Not Without Consequences

Due to the constant pressure on the ordering process, more and more employees within the organisation are seeking alternative ways to purchase services or consumables. These purchases often fall outside the established ordering systems. When expenses are incurred without oversight or control in this manner, it is referred to as ‘Maverick Buying’. This issue is further amplified if you have an unintuitive purchasing system, where usually only a few people in the department have been trained to use it.   

Typically, solutions for Maverick Buying focus on technological measures and the streamlining of procedures to follow. Users are pressured to adhere to a procurement flow, even if it is not user-friendly, not suitable for their specific needs, and usually aligned with strategic purchasing conducted through generic ERP packages.

What I still find lacking in my experience is the ease of access and user-friendliness of ordering systems. Compare it to the convenience of bol.com where anyone can order a wide range of products without any ‘training’. What if your P2P software was just as accessible as bol.com? A system where all employees can fill their shopping cart via an internal webshop without prior training, while procurement responsible professionals retain full control behind the scenes. It’s possible!

Bye bye Maverick Buying, hello Qobee

Thanks to a clever integration of 'this webshop' with supplier & contract management, smart approval flows linked to automatic invoice matching & processing, and transparent budget control and reporting, you can say goodbye to Maverick Buying and finally create full transparency and control over your spend! This also makes it easier to tackle the often challenging goal of reducing expenses by 5%.

The benefits of Qobee according to our customers

• Prevents Maverick Buying
• Central contract management and safeguarding at all levels
• Paperless environment
• Prevents manual input and errors
• No unintentional or undesired contract renewal or termination
• Supports various procurement models and strategies (central, decentralized ...)
• Real-time information
• Budget control and better insight into procurement spend
• Less stock loss/shortage (0.6% - 2%)
• Better pricing agreements (5% - 10%)
• Reduced P2P process cycle time (<30 - 60%)
• Average annual savings for Anchr P2P clients (€250K - €500K)