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Received a new invoice, but where is the purchase order?

Received a new invoice, but where is the purchase order?
Imagine: you're a financial officer sitting at your desk with an invoice in front of you. But ... the correct purchase order isn't immediately visible and you start searching. This might seem like a minor task, but it's something that many finance professionals deal with daily and often spend a lot of time on. And that time, is very valuable.
Qobee blog A new invoice received, but where is the purchase order

The challenge: wasting time searching for purchase orders

Time is money!

A practical study with Qobee prospects shows that a financial employee spends an average of 60 minutes per day finding the correct purchase order for an invoice. This is time that could be used for more valuable tasks. If you spend an hour each working day, 22 days a month, searching for a purchase order, this amounts to almost 800 euros per month per employee, based on an average cost per hour of 36 euros. If you extrapolate this to a full team, you can see how quickly the costs add up. 

€800 cost due to inefficiency in your purchasing process

While the purchase order is being searched for on the invoice, other tasks remain pending, such as processing payments or analyzing budgets. If these hours accumulate each month, it not only affects work efficiency but also the costs of your organization. This highlights the importance of good procurement software.

Anchor blog A new invoice received, but where is the purchase order?

What can you do to reduce these costs?

A smart assistant

The good news is that there are solutions. By automating processes and implementing the right procurement software, organisations can minimise this time wastage. Procurement software that automatically matches invoices with the correct purchase order can, for example, save a tremendous amount of time. It's like having a smart assistant handling all the searching for you. 

By deploying the right procurement management system, you not only save time but also money. You reduce administrative burden and increase your team's efficiency. And who wouldn't want a little more time and space to focus on the tasks that truly matter? 

Save time and money with procurement software 

It's clear: searching for the right purchase order can be a costly and time-consuming task. But with the right procurement software, you can solve this problem and save both time and costs. By integrating automation into procurement processes, you can help your organisation work more efficiently and more effectively. 

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